How to book the Hall

Check Availability

The Hall Diary is available on line.  Just click to check the availability of the hall.

Hire Charge

The hire charge for the Hall is £11 per hour.  Bookings may be made in half hour blocks.  For example, a booking for 1.5 hours would cost £16.50.

If an evening function is being arranged, the Hall may be hired for a fixed fee of £55.   This covers the period 7 p.m. to 12 p.m.  The fixed fee also includes access to the Hall during the day to set up the function and decorate the hall if required.

Deposit

A deposit of £50 is payable for all bookings.  The cheque is returned after the event assuming that no damage has been caused to the Hall, its contents or the grounds.

Provisional Bookings

To make a provisional booking, use the on-line Booking Request form giving details of your event.  You will receive an e-mail in return confirming of receipt of your request.   A Provisional Booking will be made for you and this will be held for one week.  The provisional booking must be confirmed - see below.

Confirmation of Booking

All Provisional Bookings must be confirmed by completing the Memorial Hall Booking Form and sending it to the Treasurer.  The form should be accompanied by two cheques each payable to the Gateside Community Association.  One cheque should be for the hire charge and the second for the deposit.  The later will not be cashed, and will be returned after the event unless damage has been caused to the hall, its contents or the grounds.  

Complete the Memorial Hall Booking Form and email it or post it.  A copy of the complete booking form with terms and conditions should be completed so that the Hall may be set up as you require it.

If you have any queries or wish to discuss any aspect of your booking, please contact Jane Macnaughton on 01337 860884.

Conditions of Hire

1. The Hirer will, during the period of the hiring, be responsible for the supervision of the Hall and its fabric and contents, and for ensuring their safety from damage however slight 

2. The Hirer will, during the period of the hire, be responsible for the conduct of all persons using the Hall and its grounds

3. The Hirer will be responsible for the supervision of all those under 16 who are using the Hall and for ensuring that there is sufficient responsible adult help.  Once in the Hall, no one is allowed off the premises until the end of the event.  Transport should be available for those attending the event and they must not be permitted to wander in the village

4. The Hirer shall indemnify the Community Association for the cost of repair of any damage done to any part of the Hall or its grounds or the contents of the Hall which occurs during the period of hire or as a result of the hire.  An amount of £50 in cheque form is required as a deposit.  If any breakages, or acts of vandalism occur in the Hall or if the Hall is left in an unsatisfactory condition, it will be at the discretion of the Community Association to use some or all of the deposit towards the expenses incurred.  The deposit cheque will be returned after the function if the Hall and its contents are left in a satisfactory condition

5. The Hirer shall be responsible for obtaining any licences that may be needed for the consumption of intoxicating liquor and for the observance of all other regulations appertaining to the premises as stipulated by the Fire Authority, the Local Authority of the Community Association

6. If the Hirer cancels the booking more than 7 days prior to the function, any hiring fee paid will be returned.  If the Hirer wishes to cancel the booking less than 7 days before the date of the event and the Community Association is unable to secure a replacement booking, the Community Association will decide if the hire fee will be refunded or not.  

7. At the end of the hiring, the Hirer shall be responsible for leaving the Hall and its grounds in a clean and tidy condition and any items moved from their usual positions properly replaced

8. If any sound system is used during the period of hire, the Hirer is responsible for ensuring that the sound is kept at a reasonable level.

9. Any changes to the heating of the Hall must be dealt with by the Hall Keeper and not by any person using the Hall.

10. In accordance with Scottish Law no smoking is permitted in the Memorial Hall.



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